The Administrative Communications Office and the Attendance Monitoring Unit have multiple tasks: to include managing correspondence and files, coordinating transactions, archiving documents, and ensuring the accuracy and effectiveness of employee attendance and departure procedures, while preparing periodic reports and submitting improvement proposals to enhance overall performance.

Tasks of the Administrative Communications Office:

  • Receiving and recording correspondence:

    Receiving all incoming and outgoing transactions and correspondence, documenting and recording them electronically.

  • Distribution of correspondence:

    Referring correspondence, decisions, and circulars to relevant departments and entities within the institution and externally.

  • Organizing and storing files:

    Organizing and storing all important files, information, and documents in a way that facilitates their retrieval and indexing of old transactions.

  • Archiving:

    Archiving all incoming and outgoing documents, transactions, and correspondence electronically and on paper, while maintaining and protecting the archive from damage and loss.

  • Facilitating communication:

    Managing telephone communication, hospitality management, and equipping meeting rooms.

  • Following Transactions:

    Following the implementation of transactions both internally and externally, and preparing periodic reports on delayed transactions.