The primary duties of the Attendance Monitoring Unit revolve around tracking employee attendance, recording violations (tardiness/absence), preparing periodic reports, managing automated attendance and departure systems, and coordinating administrative procedures related to absenteeism and tardiness, ensuring compliance with regulations and providing accurate data for employee salaries and performance evaluations, in coordination with other departments.
The main tasks:
  • Tracking Attendance: Recording fingerprints and monitoring daily regularity of employees in attendance.
  • Documentation of Violations: Verification and recording of cases of tardiness and absenteeism, and documenting them in monthly cards and employee records.
  • Automated Systems Administration: Activate electronic systems for attendance and departure, integrate with Human Resources (ERP) systems, and propose improvements.
  • Prepare Reports: Preparing periodic and annual reports on attendance status and submitting them to the relevant authorities.
  • Administrative Procedures: Referring delayed employees for investigation, following up on the results of investigations, and coordinating with the leave department to issue necessary decisions.
  • Leave of Absence Arrangement: Following up on sick and exceptional leaves, and ensuring the attendance of employees after their completion.
  • Save Records: Organize attendance files and store them securely. 
    • Specializations:
    • Compliance Guarantee: Ensuring the application of attendance and departure regulations on all employees.
  • Data Accuracy: Ensuring the accuracy of attendance data used to calculate salaries and assess performance.
    • Improve Systems: Suggest and activate improvements to monitoring systems to increase their effectiveness.
  • Internal Coordination: Communicating with department managers to ensure mutual commitment.
    • In brief, the Head of Attendance Monitoring Unit is responsible for ensuring administrative discipline regarding employee working hours, and converting this data into usable information for administrative and financial decision-making.