Tasks

  1. Determining the department’s courses for each academic semester according to the curriculum and determining the classrooms and scheduling them.

  2. Preparing the course schedules and final exams schedules for the department's courses according to student levels, organizing study halls and time slots.

  3. Preparing the course schedules for each faculty member, according to student levels, the teaching load specified for each member in line with their job title, and their scientific specialization in consultation with the Head of Department.

  4. Following up on the assignment of professors to the course schedule in coordination with the Head of Department.

  5. Tracking the allocation of study halls with faculty names through the electronic system.

  6. Distributing the department’s courses offered in other programs within the college and outside it to faculty members in the department with consultation from the Head of Department.

  7. Coordinating with other colleges that teach some courses at the college to agree on the placement of those courses in the schedule.

  8. Coordinating with the female section regarding courses that can be taught to female students by professors from the department via the network.

  9. Preparing and submitting the teaching loads of faculty members in the department to the relevant authorities in the college or university.

  10. Coordinating the utilization of professors from other colleges who teach courses from the department and following up on their attendance.

  11. Preparing and archiving a cumulative paper and electronic file of course schedules, facilitating access to them at any time.

  12. Ensuring the preparation and receipt of theoretical exams by contacting faculty members in advance of the scheduled exam date.

  13. Organizing final exam units, preparing the control and providing sufficient number of observers.

  14. Updating the models for tests and their organized rules.

  15. Organizing provisional exams, alternative exams, and excuses exams for each academic semester.

  16. Receiving examination papers from other colleges.

  17. Providing observers during different time periods for the examinations. Monitoring the progress of the exams.

  18. Reporting cases that may occur during the exams (absence cases, cheating cases) to the department coordinator to raise them to the department council if necessary.

  19. Preparing a report on monthly and final examinations.

  20. Any urgent work pertaining to the unit.