Agency Administrations

Director of Office of the Vice-Dean:

 

Professor/ Omar Abdullah Al-Shuqai’a

Secretary’s Transfer Number: 8788

 

 

Overall Objective:

To accomplish and follow up on all administrative tasks, organize work, and supervise staff in the Office of the Vice-Dean for Development and Quality.

 

Duties:

1- Follow up and complete administrative and financial matters pertaining to the office of His Excellency the Vice-Dean for Development and Quality.

2- Prepare, organize, and arrange meetings, communications, and meetings in coordination with the Technical Office and schedule appointments in coordination with His Excellency the Vice-Dean.

3- Oversee editing work, prepare responses and letters, and supervise incoming and outgoing correspondence from the office of His Excellency the Vice-Dean after guidance and review and endorsement thereof.

4- Work on establishing a confidential office for the Office and organizing and supervising it.

5- Receive visitors and guests, answer inquiries, receive telephone calls, faxes, and emails.

6- Refer transactions to the relevant authorities to complete them and prepare the necessary responses based on guidance from His Excellency the Vice-Dean after they have been guided upon and endorsed.

Overseeing agency staff and monitoring their performance, developing their capabilities, and working to develop human resources within the agency.

Preparing periodic reports for His Excellency the Undersecretary and the Delegate, evaluating them with the aim of improving performance and workflow in coordination with the Performance Measurement Unit.

Scheduling appointments for His Excellency the Delegate according to instructions.

Arranging and following up on His Excellency the Delegate’s official trips within and outside the Kingdom.

Familiarizing oneself with the systems and regulations of the Ministry of Higher Education and the Civil Service Ministry, and applying them to all agency operations.

Implementing tasks assigned by His Excellency the Dean of Development and Quality.

 

Achievements of His Excellency the Office Manager:

1- Contributing effectively to obtaining for the University Agency for Development and Quality the ISO 9001-2008 certificate.

2- Completing all administrative and financial affairs of His Excellency the Dean of Development and Quality’s office, ensuring the achievement of the agency's vision and mission.

3- Supervising the preparation of responses, letters, and communications received and sent from His Excellency the Delegate’s Office, which amounted to approximately 8000 letters and correspondences.

4- Conducting training courses to develop the skills of agency staff and develop human resources within the agency, monitoring their performance.

5- Receiving delegations and guests of the Delegate, including a visit by a delegation of Saudi universities to the University Agency for Development and Quality on the occasion of their visit to the university hospital on Sunday, 15-2-1436H.

6- Formatting and arranging all visits and meetings of the Deputy Rector that are conducted outside the Agency with governmental or non-governmental entities as well as conferences.

7- Responsibility for securing and updating electronic data and information within the Agency, in addition to preparing data backups for computers.

8- Preparing annual performance reports for administrative staff of the Agency.

9- Preparing the budget for the University Development and Quality Agency.

10- Completing approximately 3799 electronic transactions on the Administrative Communication System.