Privacy Policy:

The Privacy Policy contained in this page is an integral part of the Terms of Use for all electronic services offered by Najran University, including the University website and its subdomains.

Your use of any of the electronic services offered by the University constitutes your acknowledgement that you have reviewed these terms and conditions in their entirety and agreed to them, including any amendments made thereto. Please note that the University is not obligated to notify you of any updates or changes made to these terms and conditions. And if you continue to use any of the University’s electronic services, then that constitutes your acceptance of these amendments.


Scope of Application:

These provisions of this policy apply to all users of the electronic service portals of Najran University and all its subdomains.

Personal Data That May Be Collected:

Najran University collects a variety of your personal data in accordance with the systems and legislation applicable in the Kingdom of Saudi Arabia relating to the protection of personal data. This data varies depending on the service provided to you, and includes the following categories:

  • Basic Personal Data: such as name, ID/residency number, passport photos, academic records, and fingerprint data.
  • Contact Information: Such as the address, phone number, and email address.
  • Technical Data: such as the device’s Internet Protocol (IP) address, network access logs, and information related to the used devices like system type and browser data.
    • Cookie Data): Such as the data collected using techniques such as cookies (Cookies) or web analytics tools to track user behavior on electronic platforms.
  • Educational Data: Such as information related to academic qualifications and educational specializations, such as: academic certificates, academic records, study specializations, and training courses.


    • Data Collection Methods:

    Your personal data is collected through direct and indirect methods, depending on the service provided to you, in accordance with the following:
    • Direct Methods:
      • Interaction with University Services: Your data is collected when you use the available electronic university services within the platform.
  • Direct Communication: Personal data is collected when you communicate directly with the university through various communication channels (such as email, phone calls, and text messages).
  • Surveys: The University may collect your data when you participate in surveys or questionnaires conducted by the University to obtain feedback and opinions regarding the services provided and to improve the educational and administrative experience.
  • Registration Forms: Data is collected when completing the paper or electronic forms for registration in University services and various programs.
  • Indirect Methods:
    • Data Provided by Other Entities: The University may collect your personal data from other governmental or private entities that provide supporting or related services to King Saud University, such as data received from universities and other organizations.
    Aggregate Data Collected When Visiting Websites: Some data is automatically collected when you visit King eNgran University or its affiliated electronic platforms, including the following data:
    • Internet Protocol (IP) address.
    Browser and Device Data: such as browser type, operating system, and cookies.

    • The Legal Basis for Collecting Your Personal Data and the Purpose of Collection:



    Your personal data is collected at Najran University in accordance with the provisions of the Personal Data Protection System issued by Royal Decree (m/19) dated 1443/2/9 AH and amended by Royal Decree (m/148) dated 1444/9/5 AH. Collecting and processing your personal data is fundamental to ensuring the provision of services that serve the public interest, and this data is collected for a number of purposes, including but not limited to:

    • Service Provisioning: Your personal data is collected to facilitate the provision of academic and administrative services to you, such as registration at the university, enrollment in training courses, and access to other electronic platforms.
    • Enhancement and Development of Services Provided: Your personal data is used to improve the performance of services provided, whether in the field of educational or administrative services, which contributes to improving your experience and ensuring the continuity of providing services at a high quality.
      • Handling Your Inquiries and Complaints: Your data is collected to provide the necessary support and interact with your inquiries regarding university services, as well as to address complaints you submit in order to improve service levels and meet your needs.
    • Verify Your Identity: Your personal data is collected to verify your identity when registering for various university systems and services.
      • Security and Protection: Your personal data is collected for security purposes related to protecting the university's systems, such as tracking access to digital systems and ensuring electronic security, combating illegal or misconduct activities that may affect the University or its service beneficiaries.

    Data Processing:

    Your personal data, which is collected from you – directly or indirectly – will be processed in accordance with the roles and responsibilities that achieve the purposes specified in this policy. Your personal data will only be processed by authorized individuals according to their functional competencies, in line with the policies and procedures governing data processing and protection.

    Sharing of Your Personal Data:
    Ngarran University retains the right to share your personal data with government or non-governmental entities for specific purposes based on legal foundations or justified operational needs aimed at achieving public interest, without infringing upon national interests or individual privacy.

    When sharing your personal data, the University is committed to ensuring that this sharing takes place in a secure and reliable environment, according to applicable systems, regulations, and policies. The University may also take additional measures to ensure data protection through signing data sharing agreements with relevant parties, according to specific terms and conditions that align with security and personal data protection principles.

    Protection of Personal Data:
    Ngarran University is committed to storing and safeguarding your personal data securely within the Kingdom of Saudi Arabia, whether in the University’s data center or data centers it has approved.
    The University also commits to applying best security practices and standards locally and internationally to ensure protection of your personal data.
    Your personal data will be retained for the period necessary to achieve legal and regulatory purposes, and to ensure compliance with related obligations. Upon completion of the need for the data or the fulfillment of the purpose of its processing, it will be destroyed in a safe manner that prevents access to it or recovery thereof, in accordance with the provisions of the Personal Data Protection System.


    Your Rights Regarding the Processing of Your Personal Data:
    Under this policy, you have the following rights:

    • The Right to Knowledge: and includes your awareness of the legal basis for collecting your personal data, and the purpose of its collection.
    Right of Access: This includes reviewing your personal data available at the University and obtaining a copy thereof in a clear format, without any financial charge, in accordance with the regulations and systems in effect.
  • Right to Request Correction: You have the right to request us to correct your personal data, complete it, or update it.
  • Right to Request Deletion: You have the right to request that we delete your personal data when it is no longer required, in accordance with the provisions of the Personal Data Protection System.

    • Changes to this policy:
    Ngarran University reserves the right to modify this privacy policy at any time, and it shall be binding from the date of amendment.

    Complaints and Objections:
    To submit any complaint or objection regarding this policy, please contact the Data Management Office via the following email address: DMO@nu.edu.sa