Introduction

Privacy Policy included in this page is an integral part of the terms of use for all electronic services provided by Najran University, including the University website and its subdomains.

Your use of any of the electronic services offered by the University constitutes your acknowledgement that you have reviewed these terms and conditions in full and agreed to them, including any amendments that may be made to them. Note that the University is not obligated to notify you of any updates or changes to these terms and conditions. And continuing to use any of the University's electronic services constitutes your acceptance of these amendments.

scope of work

These provisions apply to all users of the electronic services portal of Najran University and all affiliated subdomains.

Data personal

Najran University collects a variety of your personal data in accordance with the systems and legislation in effect in the Kingdom of Saudi Arabia related to the protection of personal data. This data varies depending on the service provided to you and includes the following categories:

  • Basic Personal Data: such as name, ID/residency number, photos, academic records, and biometric data.
  • Contact Data: such as address, phone number, email.
  • Technical Data: such as Internet Protocol (IP) address of the device used, network access logs, information related to the devices used such as system type and browser data.
  • Cookies Data: such as the data collected using technologies such as cookies or web analytics tools to track user behavior on electronic platforms.
  • Educational Data: such as information related to academic qualifications and educational specializations, such as: degrees, academic records, educational specializations, training courses.

methods of data collection

Data is collected from you directly and indirectly, based on the service provided to you, according to the following:

  • Direct Methods:
    •  Interaction with University Services: Your data is collected when you use the available electronic university services within the platform.
  • Direct Communication: Personal data is collected when you communicate directly with the University via various communication channels (such as email, phone calls, and text messages).
  • Opinion Polls: The University may collect your data when you participate in opinion polls or surveys conducted by the University to obtain your feedback and opinions regarding the services provided and to improve the educational and administrative experience.
  • Registration Forms: Data is collected when filling out paper or electronic forms for registration in university services or various programs.
  • Indirect Methods:
    • Data Provided by Other Entities: The University may collect your personal data from other government or private entities that provide supporting or related services to Najran University services, such as data received from universities or other entities.
    Data Collected When Visiting Websites: Some data is automatically collected when you visit the Najran University website or affiliated electronic platforms, including this data:
    • Internet Protocol (IP) address.
    Browser and Device Data: such as browser type, operating system, and cookies.

    • The systematic basis for collecting your personal data and the purpose of collecting it

    Your personal data is collected at Najran University in accordance with the provisions of the Personal Data Protection System issued by Royal Decree (m/19) dated 1443/2/9 H and amended by Royal Decree (m/148) and date 1444/9/5H. Collecting and processing your personal data is essential to ensure the provision of services that serve the public interest, and this data is collected to achieve a number of purposes, most of which are:

    • Providing Service: Your personal data is collected to facilitate the provision of academic and administrative services to you, such as registration at the University, applying for training courses, and accessing other electronic platforms.
    • Improving and Developing Services: Your personal data is used to improve the performance of the services provided, whether in the field of educational or administrative services, which contributes to improving your experience and ensuring the continuity of services at a high quality.
    • Handling Your Inquiries and Complaints: Your data is collected to provide the necessary support and interact with your inquiries from the University's services, as well as to address the complaints you submit in order to improve the level of service and meet your needs.
    • Verifying Your Identity: Your personal data is collected to verify your identity when registering in various systems and services of the University.
    • Achieving Security and Protection: Your personal data is collected for security purposes related to protecting the University's systems, such as tracking access to digital systems and ensuring electronic security, and combating illegal or fraudulent activities that may affect the University or its beneficiaries.

    Data Processing

    Your data is processed – directly or indirectly – according to the roles and responsibilities that achieve the specified purposes in this policy. Your personal data will be processed only by authorized persons according to their job functions, in line with the policies and procedures governing data processing and protection.

    share your personal data

    Najran University reserves the right to share your personal data with government or non-governmental entities for specific purposes based on legal foundations or justified operational needs aimed at achieving public interest, without compromising national interest or individual privacy.


    When sharing your personal data, the University commits to ensuring that this sharing takes place in a secure and reliable environment, in accordance with applicable systems, regulations, and policies. The University may also take additional measures to ensure data protection through signing data sharing agreements with relevant parties, in accordance with specified terms and conditions that align with security and personal data protection principles.

    Privacy of Personal Data

    Najran University is committed to storing your personal data and keeping it securely within the Kingdom of Saudi Arabia, whether in the University’s data center or data centers it has approved.

    The University is committed to applying best security practices and standards approved locally and internationally to ensure the protection of your personal data.

    Your personal data will be retained for the period necessary to achieve legal and regulatory purposes, and to ensure compliance with related obligations. After the need for the data has ended or the purpose of processing it has been completed, it will be destroyed in a secure manner, ensuring that it cannot be accessed or restored, in accordance with the provisions of the Personal Data Protection System.

    Your rights regarding the processing of your personal data

    Under this policy, you have the following rights:

    • The right to information: which includes your right to be informed about the legal basis for the collection of your personal data and the purpose of its collection.
    • The right of access: which includes your right to access your personal data held by the University and to obtain a copy thereof in a clear format, without undue financial charge, in accordance with applicable regulations and systems.
    • The right to request rectification: you have the right to request us to rectify your personal data or complete it or update it.
    • The right to request erasure: you have the right to request us to erase your personal data when it is no longer needed, in accordance with the provisions of the Personal Data Protection System.

    Changes in this policy

    Najran University reserves the right to modify this privacy policy at any time and considers it binding from the date of modification.

    Complaints and Objections

    To submit any complaint or objection regarding this policy, please contact the Data Management Office via the following email address: DMO@nu.edu.sa